WP Easy Events

Easy-to-use yet beautiful and powerful event management system for successful events

Documentation

Author: eMarket Design
Last Updated: 2017-07-13

Introduction

WP Easy Events is an easy to use event management system covering events, organizers, and venues. WP Easy Events comes with an event calendar which you can see the current and featured events.

Concepts

The following is the definition(s) of the concept(s) covered in the context of WP Easy Events app:

Last Updated: 2016-10-22

Attendees

A person or organization attending the event.

Last Updated: 2016-04-08

Events

Any planned public or social occasion.

Last Updated: 2016-04-08

Organizers

Person or company that organizes events

Last Updated: 2016-04-08

Venues

Last Updated: 2017-05-03

Quick Start

WP Easy Events Community Introduction

Watch WP Easy Events Community introduction video to learn about the plugin features and configuration.

EMD CSV Import Export Extension helps you get your data in and out of WordPress quickly, saving you ton of time

This extension is included in the pro edition.

EMD CSV Import Export Extension helps bulk import, export, update entries from/to CSV files. You can also reset(delete) all data and start over again without modifying database. The export feature is also great for backups and archiving old or obsolete data.

EMD QR Code Extension for easy and fast ticket processing

This extension is included in the pro edition.

Creates a QR codes based check-in, check out system for the community edition of WP Easy Events WordPress plugin.

  • Enable QR code processing in event ticket pages to check in attendees
  • Only authorized logged-in users, admins and users who belong to event staff role, can process check-ins
  • Any QR code reader app, available freely most app stores, can be used for processing
  • Once attendee checks in, subsequent check-ins are not allowed

EMD Advanced Filters and Columns Extension for finding what's important faster

This extension is included in the pro edition.

EMD Advanced Filters and Columns Extension for WP Easy Events Community edition helps you:

  • Filter entries quickly to find what you're looking for
  • Save your frequently used filters so you do not need to create them again
  • Sort quote request columns to see what's important faster
  • Change the display order of columns
  • Enable or disable columns for better and cleaner look
  • Export search results to PDF or CSV for custom reporting

WP Easy Events Easy Digital Downloads Extension for integrated event ticket sales

Easy Digital Downloads Extension allows to sell event tickets using Easy Digital Downloads. This video shows how to create and configure Event tickets as downloads in EDD and link them to the related events to make them available for purchase.

Features Summary:

  • Collect ticket payments using Easy Digital Downloads WordPress plugin
  • Connect events to tickets easily
  • Ajax powered, smooth, fully integrated checkout process
  • Supports simple, grouped and variable priced tickets
  • Integrated ticket inventory management system through EDD
  • All EDD ticket orders are linked to events after order is completed.
  • Sell tickets and other products at the same time
  • After Easy Digital Downloads order completed, attendee gets fully customizable email notification with a link to event ticket

WP Easy Events WooCommerce Extension for integrated event ticket sales

WooCommerce Extension allows to sell event tickets using WooCommerce . This video shows how to configure tickets as WooCommerce products and link events to display add to cart buttons in event pages.The WooCommerce Extension can also be used in WP Easy Events Pro WordPress Plugin.

Features Summary:

  • Collect ticket payments using WooCommerce WordPress plugin
  • Connect events to tickets easily
  • Ajax powered, smooth, fully integrated checkout process
  • Supports simple, grouped and variable priced tickets
  • Integrated ticket inventory management system through WooCommerce
  • All WooCommerce ticket orders are linked to events after order is completed.
  • Sell tickets and other products at the same time
  • After WooCommerce order completed, attendee gets fully customizable email notification with a link to event ticket

WP Easy Events Pro for all-in-one event management and ticketing system for successful events

WP Easy Events WordPress plugin offers fully featured event registration and ticketing system that allows promotion, management and hosting of successful events all in one package.

Feature summary:

  • Create beautiful, customized event registration pages and ticketing experience for successful events
  • Create and manage venues, organizers, performers and attendees
  • Promote events and engage attendees using integrated powerful social media sharing and rating system
  • Collect payments online using WooCommerce or Easy Digital Downloads ecommerce plugins (sold separately) or simply process registrations
  • Fully responsive interface that matches your brand perfectly
  • Advanced custom reporting and real-time analytics to get the insights you need to increase attendance

EMD MailChimp Extension - A powerful way to promote your future events to the very people who already attended one of yours

MailChimp is an email marketing service to send email campaigns. EMD MailChimp Extension allows you to build email list based on your event registrations.

Last Updated: 2017-02-03

Content Access

WP Easy Events provides access to content based on a user's role in your organization. A role defines a set of tasks a user is allowed to perform and is assigned to a user when he or she registers into the system. Please check the Roles and Responsibilities section of this document to see the available access roles and the functionality they have access to.

Working with Events

Using WP Easy Events, you can create, modify, delete, and search event records, associated taxonomies, or relationships.

Last Updated: 2017-02-03

Creating Events

To create event records in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Events' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the event list page.
  4. Start filling in your event fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set event taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click Publish. If you do not have publish privileges, the "Submit for Review" button is displayed.
  7. After the submission is completed, the event status changes to "Published" or "Pending Review". Users must have "publish" right to publish events. Users who do not have "publish" right can still create events; however, these events must be reviewed and approved by a user with event "publish" right. Check Roles and Responsibilities section of this document to see which access groups have event "publish" right.
Last Updated: 2016-10-22

Uploading Event Pictures

Event Pictures image file can be linked to Events using the admin backend when creating a new event. You can upload at most 1 file.

After the event is created. Only the users who has "publish" right can upload Pictures using the event edit screen.

Last Updated: 2016-04-08

Modifying Events

Events can be modified by clicking on the "Edit" link under the event title in the event list page in the admin area. Make any necessary changes and then click Publish.

Last Updated: 2016-04-08

Searching Events

In WP Easy Events, users are only allowed to search events they have access to. Users who have access to events can search using the filter system in the event admin area.

Last Updated: 2016-04-08

Scheduling Events

To schedule Events for publication on a future time or date in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Events' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the event list page.
  4. Start filling in your event fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set event taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Edit" in the Publish area next to the words "Publish immediately". You can also change the publish date to a date in the past to back-date Events. Change the settings to the desired time and date. You must also hit the "Publish" button when you have completed the event to publish at the desired time and date.
  7. After the submission is completed, the event status changes to "Published".
Last Updated: 2016-04-08

Password Protected Events

To create a password protected event in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Events' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the event list page.
  4. Start filling in your event fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set event taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Password protected".
  7. Enter a password that will be required to view that event in the text field. The password is limited to 20 characters.
  8. When you are ready, click the "Publish" button (or "Update" if the event is already published.)
  9. After the submission is completed, the event status changes to "Published".

Only an Administrator and users with "publish" right can change the password set for your event or modify visibility setting by clicking the "Visibility: Edit" link again.

When event content is password protected, event title displays the text "Protected: " before the event Title and the content prints a password form with this text: "This content is password protected. To view it please enter your password below:".

If multiple events have the same password, one will only have to enter the required password once. Only one password is tracked at a time so if you visit two different events with two different password, you must re-enter the event password to access content. WordPress saves passwords for maximum 10 days. After this period expires, one must reenter the password again to view the protected content.

Last Updated: 2016-04-08

Private Events

Events can be privately published to remove them from event lists and feeds.

To create a private event in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Events' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the event list page.
  4. Start filling in your event fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set event taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Private".
  7. Once you change the visibility to private, the event status changes to "Privately Published".
  8. When you are ready, click the "UPDATE" button.

Only an Administrator and users with "publish" right for the event can change visibility setting by clicking the "Visibility: Edit" link again.

Last Updated: 2016-04-08

Previewing Events

To preview event content press the "Preview" button - a button directly above the “publish” button - in the publish box before officially publishing or sending for review.

Last Updated: 2016-04-08

Draft Events

To create a draft event in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Events' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the event list page.
  4. Start filling in your event fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set event taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Save Draft" button in the publish box.
  7. After the submission is completed, the event status stays at "Draft".
Last Updated: 2016-04-08

Event Author

Once the event is published the user who created the event is assigned as the event author. Event authors can view and edit the event. One can change the event author from the author box. The author box drop down is limited to the users who have event "publish" right.

Last Updated: 2016-04-08

Linking Organizers

You can create connections between Events and Organizers by clicking on "Create Connection" link in the "Organizers" box and then clicking on "Plus" sign adjacent to the record title you would like to connect. Optionally, you can create new record. If you create a new one, the record is created as a draft. You must publish all connected draft records to make the connections valid.

After the connection created, you can update or publish your event. You can create as many connections as you need.

Last Updated: 2016-10-22

Linking Venues

You can create connections between Venues and Events by clicking on "Create Connection" link in the "Venues" box and then clicking on "Plus" sign adjacent to the record title you would like to connect. Optionally, you can create new record. If you create a new one, the record is created as a draft. You must publish all connected draft records to make the connections valid.

After the connection created, you can update or publish your event. You can create at most one connection.

Last Updated: 2016-04-08

Setting Categories

Category can be set by clicking on the desired option in "Categories" box and updating/saving the event. Setting a value for Category is optional. Category is also not organized hierarchically meaning there's no relationship from one Category value to another.

Categories do not have preset values.

Last Updated: 2016-04-08

Setting Tags

Tag can be set by typing the desired option in the empty text field and clicking "Add" button in "Tags" box and updating/saving the event. Setting a value for Tag is optional. Tag is also not organized hierarchically meaning there's no relationship from one Tag value to another.

Tags do not have preset values.

Last Updated: 2016-04-08

Displaying Events

Displaying Event archives can be done by creating a link in the Appearance Menus Screen in the admin area.

Alternatively, if you'd like to display a specific Event, you can select the link from Event metabox and add it to your menu. If you don't see Event metabox, check the Screen Options to ensure it is set to display.

To create a custom link for Event archives:

  1. Goto Appearance in the admin menu and click on Menus link
  2. On the right hand side, pick the menu you’d like to include from Select a menu to edit dropdown
  3. Under Links menu navigation item, type in /events to the URL field
  4. Type in Events or another label describing the custom link URL in the Link Text field
  5. Click “Add to menu” button to add the item to the menu
  6. Pick “primary location” under “Menu Settings” below the menu
  7. Save your menu
  8. Go to the frontend and click on the link you created to access Events. Event archive page content is only displayed to the authorized users who have access permissions.
Last Updated: 2016-04-08

Locking Events

In WP Easy Events, Events are locked during editing, preventing other users from accessing and modifying the Event.

If a user clicks to edit one of the Event records that's currently locked they are presented with three options in a pop-up dialog:

  1. Go Back - Return to the Events listing.
  2. Preview - Preview the current state of the Event that's being edited.
  3. Take Over - Lock out the current editor of the Events and begin editing. (The other user will receive a notification)

The user that has been locked out receives the following dialog, and is no longer able to edit the Event. It can take up to 15 seconds for the current Event editor to be notified that another user has taken over.

Last Updated: 2016-04-08

Using Event Calendar

Using Event Calendar, one can

  • Set allowed calendar views:
    • Month
    • Basic Week
    • Basic Day
    • Agenda Week
    • Agenda Day
  • Set the default calendar view
  • Enable or disable jQuery UI Theme

Click on calendar menu link under Event Settings menu to access configuration options.

Working with Organizers

Using WP Easy Events, you can create, modify, delete, and search organizer records, associated taxonomies, or relationships.

Last Updated: 2017-02-03

Creating Organizers

To create organizer records in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Organizers' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the organizer list page.
  4. Start filling in your organizer fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set organizer taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click Publish. If you do not have publish privileges, the "Submit for Review" button is displayed.
  7. After the submission is completed, the organizer status changes to "Published" or "Pending Review". Users must have "publish" right to publish organizers. Users who do not have "publish" right can still create organizers; however, these organizers must be reviewed and approved by a user with organizer "publish" right. Check Roles and Responsibilities section of this document to see which access groups have organizer "publish" right.
Last Updated: 2016-04-08

Modifying Organizers

Organizers can be modified by clicking on the "Edit" link under the organizer title in the organizer list page in the admin area. Make any necessary changes and then click Publish.

Last Updated: 2016-04-08

Searching Organizers

In WP Easy Events, users are only allowed to search organizers they have access to. Users who have access to organizers can search using the filter system in the organizer admin area.

Last Updated: 2016-04-08

Scheduling Organizers

To schedule Organizers for publication on a future time or date in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Organizers' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the organizer list page.
  4. Start filling in your organizer fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set organizer taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Edit" in the Publish area next to the words "Publish immediately". You can also change the publish date to a date in the past to back-date Organizers. Change the settings to the desired time and date. You must also hit the "Publish" button when you have completed the organizer to publish at the desired time and date.
  7. After the submission is completed, the organizer status changes to "Published".
Last Updated: 2016-04-08

Password Protected Organizers

To create a password protected organizer in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Organizers' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the organizer list page.
  4. Start filling in your organizer fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set organizer taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Password protected".
  7. Enter a password that will be required to view that organizer in the text field. The password is limited to 20 characters.
  8. When you are ready, click the "Publish" button (or "Update" if the organizer is already published.)
  9. After the submission is completed, the organizer status changes to "Published".

Only an Administrator and users with "publish" right can change the password set for your organizer or modify visibility setting by clicking the "Visibility: Edit" link again.

When organizer content is password protected, organizer title displays the text "Protected: " before the organizer Title and the content prints a password form with this text: "This content is password protected. To view it please enter your password below:".

If multiple organizers have the same password, one will only have to enter the required password once. Only one password is tracked at a time so if you visit two different organizers with two different password, you must re-enter the organizer password to access content. WordPress saves passwords for maximum 10 days. After this period expires, one must reenter the password again to view the protected content.

Last Updated: 2016-04-08

Private Organizers

Organizers can be privately published to remove them from organizer lists and feeds.

To create a private organizer in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Organizers' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the organizer list page.
  4. Start filling in your organizer fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set organizer taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Private".
  7. Once you change the visibility to private, the organizer status changes to "Privately Published".
  8. When you are ready, click the "UPDATE" button.

Only an Administrator and users with "publish" right for the organizer can change visibility setting by clicking the "Visibility: Edit" link again.

Last Updated: 2016-04-08

Previewing Organizers

To preview organizer content press the "Preview" button - a button directly above the “publish” button - in the publish box before officially publishing or sending for review.

Last Updated: 2016-04-08

Draft Organizers

To create a draft organizer in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Organizers' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the organizer list page.
  4. Start filling in your organizer fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set organizer taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Save Draft" button in the publish box.
  7. After the submission is completed, the organizer status stays at "Draft".
Last Updated: 2016-04-08

Organizer Author

Once the organizer is published the user who created the organizer is assigned as the organizer author. Organizer authors can view and edit the organizer. One can change the organizer author from the author box. The author box drop down is limited to the users who have organizer "publish" right.

Last Updated: 2016-04-08

Linking Events

You can create connections between Events and Organizers by clicking on "Create Connection" link in the "Events" box and then clicking on "Plus" sign adjacent to the record title you would like to connect. Optionally, you can create new record. If you create a new one, the record is created as a draft. You must publish all connected draft records to make the connections valid.

After the connection created, you can update or publish your organizer. You can create as many connections as you need.

Last Updated: 2016-04-08

Displaying Organizers

Displaying Organizer archives can be done by creating a link in the Appearance Menus Screen in the admin area.

Alternatively, if you'd like to display a specific Organizer, you can select the link from Organizer metabox and add it to your menu. If you don't see Organizer metabox, check the Screen Options to ensure it is set to display.

To create a custom link for Organizer archives:

  1. Goto Appearance in the admin menu and click on Menus link
  2. On the right hand side, pick the menu you’d like to include from Select a menu to edit dropdown
  3. Under Links menu navigation item, type in /organizers to the URL field
  4. Type in Organizers or another label describing the custom link URL in the Link Text field
  5. Click “Add to menu” button to add the item to the menu
  6. Pick “primary location” under “Menu Settings” below the menu
  7. Save your menu
  8. Go to the frontend and click on the link you created to access Organizers. Organizer archive page content is only displayed to the authorized users who have access permissions.
Last Updated: 2016-04-08

Locking Organizers

In WP Easy Events, Organizers are locked during editing, preventing other users from accessing and modifying the Organizer.

If a user clicks to edit one of the Organizer records that's currently locked they are presented with three options in a pop-up dialog:

  1. Go Back - Return to the Organizers listing.
  2. Preview - Preview the current state of the Organizer that's being edited.
  3. Take Over - Lock out the current editor of the Organizers and begin editing. (The other user will receive a notification)

The user that has been locked out receives the following dialog, and is no longer able to edit the Organizer. It can take up to 15 seconds for the current Organizer editor to be notified that another user has taken over.

Working with Venues

Using WP Easy Events, you can create, modify, delete, and search venue records, associated taxonomies, or relationships.

Last Updated: 2017-02-03

Creating Venues

To create venue records in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Venues' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the venue list page.
  4. Start filling in your venue fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set venue taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click Publish. If you do not have publish privileges, the "Submit for Review" button is displayed.
  7. After the submission is completed, the venue status changes to "Published" or "Pending Review". Users must have "publish" right to publish venues. Users who do not have "publish" right can still create venues; however, these venues must be reviewed and approved by a user with venue "publish" right. Check Roles and Responsibilities section of this document to see which access groups have venue "publish" right.
Last Updated: 2016-04-08

Modifying Venues

Venues can be modified by clicking on the "Edit" link under the venue title in the venue list page in the admin area. Make any necessary changes and then click Publish.

Last Updated: 2016-04-08

Searching Venues

In WP Easy Events, users are only allowed to search venues they have access to. Users who have access to venues can search using the filter system in the venue admin area.

Last Updated: 2016-04-08

Scheduling Venues

To schedule Venues for publication on a future time or date in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Venues' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the venue list page.
  4. Start filling in your venue fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set venue taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Edit" in the Publish area next to the words "Publish immediately". You can also change the publish date to a date in the past to back-date Venues. Change the settings to the desired time and date. You must also hit the "Publish" button when you have completed the venue to publish at the desired time and date.
  7. After the submission is completed, the venue status changes to "Published".
Last Updated: 2016-04-08

Password Protected Venues

To create a password protected venue in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Venues' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the venue list page.
  4. Start filling in your venue fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set venue taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Password protected".
  7. Enter a password that will be required to view that venue in the text field. The password is limited to 20 characters.
  8. When you are ready, click the "Publish" button (or "Update" if the venue is already published.)
  9. After the submission is completed, the venue status changes to "Published".

Only an Administrator and users with "publish" right can change the password set for your venue or modify visibility setting by clicking the "Visibility: Edit" link again.

When venue content is password protected, venue title displays the text "Protected: " before the venue Title and the content prints a password form with this text: "This content is password protected. To view it please enter your password below:".

If multiple venues have the same password, one will only have to enter the required password once. Only one password is tracked at a time so if you visit two different venues with two different password, you must re-enter the venue password to access content. WordPress saves passwords for maximum 10 days. After this period expires, one must reenter the password again to view the protected content.

Last Updated: 2016-04-08

Private Venues

Venues can be privately published to remove them from venue lists and feeds.

To create a private venue in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Venues' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the venue list page.
  4. Start filling in your venue fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set venue taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Private".
  7. Once you change the visibility to private, the venue status changes to "Privately Published".
  8. When you are ready, click the "UPDATE" button.

Only an Administrator and users with "publish" right for the venue can change visibility setting by clicking the "Visibility: Edit" link again.

Last Updated: 2016-04-08

Previewing Venues

To preview venue content press the "Preview" button - a button directly above the “publish” button - in the publish box before officially publishing or sending for review.

Last Updated: 2016-04-08

Draft Venues

To create a draft venue in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Venues' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the venue list page.
  4. Start filling in your venue fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set venue taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Save Draft" button in the publish box.
  7. After the submission is completed, the venue status stays at "Draft".
Last Updated: 2016-04-08

Venue Author

Once the venue is published the user who created the venue is assigned as the venue author. Venue authors can view and edit the venue. One can change the venue author from the author box. The author box drop down is limited to the users who have venue "publish" right.

Last Updated: 2016-10-22

Linking Events

You can create connections between Venues and Events by clicking on "Create Connection" link in the "Events" box and then clicking on "Plus" sign adjacent to the record title you would like to connect. Optionally, you can create new record. If you create a new one, the record is created as a draft. You must publish all connected draft records to make the connections valid.

After the connection created, you can update or publish your venue. You can create at most one connection.

Last Updated: 2016-04-08

Displaying Venues

Displaying Venue archives can be done by creating a link in the Appearance Menus Screen in the admin area.

Alternatively, if you'd like to display a specific Venue, you can select the link from Venue metabox and add it to your menu. If you don't see Venue metabox, check the Screen Options to ensure it is set to display.

To create a custom link for Venue archives:

  1. Goto Appearance in the admin menu and click on Menus link
  2. On the right hand side, pick the menu you’d like to include from Select a menu to edit dropdown
  3. Under Links menu navigation item, type in /venues to the URL field
  4. Type in Venues or another label describing the custom link URL in the Link Text field
  5. Click “Add to menu” button to add the item to the menu
  6. Pick “primary location” under “Menu Settings” below the menu
  7. Save your menu
  8. Go to the frontend and click on the link you created to access Venues. Venue archive page content is only displayed to the authorized users who have access permissions.
Last Updated: 2016-04-08

Locking Venues

In WP Easy Events, Venues are locked during editing, preventing other users from accessing and modifying the Venue.

If a user clicks to edit one of the Venue records that's currently locked they are presented with three options in a pop-up dialog:

  1. Go Back - Return to the Venues listing.
  2. Preview - Preview the current state of the Venue that's being edited.
  3. Take Over - Lock out the current editor of the Venues and begin editing. (The other user will receive a notification)

The user that has been locked out receives the following dialog, and is no longer able to edit the Venue. It can take up to 15 seconds for the current Venue editor to be notified that another user has taken over.

Working with Attendees

Using WP Easy Events, you can create, modify, delete, and search attendee records, associated taxonomies, or relationships.

Last Updated: 2016-10-22

Creating Attendees

To create attendee records in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Attendees' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the attendee list page.
  4. Start filling in your attendee fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set attendee taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click Publish. If you do not have publish privileges, the "Submit for Review" button is displayed.
  7. After the submission is completed, the attendee status changes to "Published" or "Pending Review". Users must have "publish" right to publish attendees. Users who do not have "publish" right can still create attendees; however, these attendees must be reviewed and approved by a user with attendee "publish" right. Check Roles and Responsibilities section of this document to see which access groups have attendee "publish" right.

Alternatively, you can create attendee records using the attendee entry form in the frontend by filling out the required fields.

Last Updated: 2016-10-22

Modifying Attendees

Attendees can be modified by clicking on the "Edit" link under the attendee title in the attendee list page in the admin area. Make any necessary changes and then click Publish.

Last Updated: 2016-10-22

Searching Attendees

In WP Easy Events, users are only allowed to search attendees they have access to. Users who have access to attendees can search using the filter system in the attendee admin area.

Last Updated: 2016-10-22

Scheduling Attendees

To schedule Attendees for publication on a future time or date in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Attendees' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the attendee list page.
  4. Start filling in your attendee fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set attendee taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Edit" in the Publish area next to the words "Publish immediately". You can also change the publish date to a date in the past to back-date Attendees. Change the settings to the desired time and date. You must also hit the "Publish" button when you have completed the attendee to publish at the desired time and date.
  7. After the submission is completed, the attendee status changes to "Published".
Last Updated: 2016-10-22

Password Protected Attendees

To create a password protected attendee in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Attendees' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the attendee list page.
  4. Start filling in your attendee fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set attendee taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Password protected".
  7. Enter a password that will be required to view that attendee in the text field. The password is limited to 20 characters.
  8. When you are ready, click the "Publish" button (or "Update" if the attendee is already published.)
  9. After the submission is completed, the attendee status changes to "Published".

Only an Administrator and users with "publish" right can change the password set for your attendee or modify visibility setting by clicking the "Visibility: Edit" link again.

When attendee content is password protected, attendee title displays the text "Protected: " before the attendee Title and the content prints a password form with this text: "This content is password protected. To view it please enter your password below:".

If multiple attendees have the same password, one will only have to enter the required password once. Only one password is tracked at a time so if you visit two different attendees with two different password, you must re-enter the attendee password to access content. WordPress saves passwords for maximum 10 days. After this period expires, one must reenter the password again to view the protected content.

Last Updated: 2016-10-22

Private Attendees

Attendees can be privately published to remove them from attendee lists and feeds.

To create a private attendee in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Attendees' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the attendee list page.
  4. Start filling in your attendee fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set attendee taxonomies and relationships. All required relationships or taxonomies must be set.
  6. Click the "Edit" link next to Visibility in the publish box and select "Private".
  7. Once you change the visibility to private, the attendee status changes to "Privately Published".
  8. When you are ready, click the "UPDATE" button.

Only an Administrator and users with "publish" right for the attendee can change visibility setting by clicking the "Visibility: Edit" link again.

Last Updated: 2016-10-22

Previewing Attendees

To preview attendee content press the "Preview" button - a button directly above the “publish” button - in the publish box before officially publishing or sending for review.

Last Updated: 2016-10-22

Draft Attendees

To create a draft attendee in the admin area:

  1. Log in to your Administration Panel.
  2. Click the 'Attendees' tab.
  3. Click the 'Add New' sub-tab or the “Add New” button in the attendee list page.
  4. Start filling in your attendee fields. You must fill all required fields. All required fields have red star after their labels.
  5. As needed, set attendee taxonomies and relationships. All required relationships or taxonomies must be set.
  6. When you are ready, click "Save Draft" button in the publish box.
  7. After the submission is completed, the attendee status stays at "Draft".
Last Updated: 2016-10-22

Attendee Author

Once the attendee is published the user who created the attendee is assigned as the attendee author. Attendee authors can view and edit the attendee. One can change the attendee author from the author box. The author box drop down is limited to the users who have attendee "publish" right.

Last Updated: 2016-10-22

Linking Events

You can create connections between Events and Attendees by clicking on "Create Connection" link in the "Events" box and then clicking on "Plus" sign adjacent to the record title you would like to connect. Optionally, you can create new record. If you create a new one, the record is created as a draft. You must publish all connected draft records to make the connections valid.

After the connection created, you can update or publish your attendee. You can create at most one connection.

Last Updated: 2016-10-22

Displaying Attendees

Displaying Attendee archives can be done by creating a link in the Appearance Menus Screen in the admin area.

Alternatively, if you'd like to display a specific Attendee, you can select the link from Attendee metabox and add it to your menu. If you don't see Attendee metabox, check the Screen Options to ensure it is set to display.

To create a custom link for Attendee archives:

  1. Goto Appearance in the admin menu and click on Menus link
  2. On the right hand side, pick the menu you’d like to include from Select a menu to edit dropdown
  3. Under Links menu navigation item, type in /attendee to the URL field
  4. Type in Attendees or another label describing the custom link URL in the Link Text field
  5. Click “Add to menu” button to add the item to the menu
  6. Pick “primary location” under “Menu Settings” below the menu
  7. Save your menu
  8. Go to the frontend and click on the link you created to access Attendees. Attendee archive page content is only displayed to the authorized users who have access permissions.
Last Updated: 2016-10-22

Locking Attendees

In WP Easy Events, Attendees are locked during editing, preventing other users from accessing and modifying the Attendee.

If a user clicks to edit one of the Attendee records that's currently locked they are presented with three options in a pop-up dialog:

  1. Go Back - Return to the Attendees listing.
  2. Preview - Preview the current state of the Attendee that's being edited.
  3. Take Over - Lock out the current editor of the Attendees and begin editing. (The other user will receive a notification)

The user that has been locked out receives the following dialog, and is no longer able to edit the Attendee. It can take up to 15 seconds for the current Attendee editor to be notified that another user has taken over.

Widgets

Widgets provide a simple and easy-to-use way of displaying content and features on your sidebars or dashboard.

Sidebar widgets can be added, removed, and rearranged on the WordPress Administration Appearance > Widgets panel. Dashboard widgets can be enabled or disabled using Screen Options tab in your app dashboard page. All widgets have drag-and-drop functionality.

The following sections list the WP Easy Events widgets:

Last Updated: 2016-04-08

Featured Events sidebar widget

Featured Events is an entity sidebar widget. It shows latest 5 published event records without any page navigation links.

Last Updated: 2016-04-08

Recent Events sidebar widget

Recent Events is an entity sidebar widget. It shows latest 5 published event records without any page navigation links.

Standards

Standard views display a single type of content in a custom format and can be used in place of archive views. Administrators can display standard views using their shortcodes by choosing the name of the view you want to display from the WPAS component list after clicking on the WPAS toolbar button on any page.

The following sections list the WP Easy Events standard views available:

Last Updated: 2017-02-13

Event Grid

"Event Grid" is a standard view which displays 20 Event records per page with a post status of publish in descending order by date. Page navigation is enabled. If you choose to install setup pages during plugin activation, a WordPress page is created with a title of "Event Grid". You can visit this page to access the view. To display it in another page or post, use [wpee_event_grid] shortcode or select the view name from the WPAS component list after clicking on the WPAS toolbar button.

Integrations

Integration views combine interrelated views of your content in one page to provide a summary or to highlight essential information.

The following sections list the WP Easy Events integration views:

Last Updated: 2016-04-08

Events Calendar

"Events Calendar" is a combo report. If you choose to install setup pages during plugin activation, a WordPress page is created with a title of "Events Calendar". You can visit this page to access the view. To display it in another page or post, use [events_calendar] shortcode or select the view name from the WPAS component list after clicking on the WPAS toolbar button.

Forms

Forms allow users to enter data that is sent to WP Easy Events for processing. Forms can be used to enter or retrieve search results related to your content.

The following sections list the WP Easy Events forms:

Last Updated: 2016-10-22

Event attendee

"Event attendee" form is used for entering attendee records from the frontend. You can use [event_attendee] shortcode to display it in a page or post of your choise as well.

The following are the fields used in the form:

  • Ticket ID (hidden_func)
  • First Name (text)
  • Last Name (text)
  • Email (text)
  • Full name (hidden_func)
  • Quantity (text)
  • Form Name (hidden)
  • Form Submitted By (hidden_func)
  • Form Submitted IP (hidden_func)
  • Events (select-only single selection allowed)
Last Updated: 2017-02-13

Roles and Capabilities

The following table shows the capabilities and the access roles available in WP Easy Events app. "Red" color means the users who belong to the corresponding role do not have the capability. "Green" color means the users who belong to the corresponding role have the capability.

CAPABILITYAdministratorEditorAuthorContributorSubscriberEDD Shop ManagerEDD Shop WorkerEDD Shop AccountantEDD Shop VendorWooCommerce Shop ManagerWooCommerce CustomerEvent Staff
Edit Events
Delete Events
Edit Others Events
Publish Events
Read Private Events
Delete Private Events
Delete Published Events
Delete Others Events
Edit Private Events
Edit Published Events
Manage Operations Events
Edit Attendees
Delete Attendees
Edit Others Attendees
Publish Attendees
Read Private Attendees
Delete Private Attendees
Delete Published Attendees
Delete Others Attendees
Edit Private Attendees
Edit Published Attendees
Manage Operations Attendees
CAPABILITYAdministratorEditorAuthorContributorSubscriberEDD Shop ManagerEDD Shop WorkerEDD Shop AccountantEDD Shop VendorWooCommerce Shop ManagerWooCommerce CustomerEvent Staff
Manage Categories
Edit Categories
Delete Categories
Assign Categories
Manage Tags
Edit Tags
Delete Tags
Assign Tags
CAPABILITYAdministratorEditorAuthorContributorSubscriberEDD Shop ManagerEDD Shop WorkerEDD Shop AccountantEDD Shop VendorWooCommerce Shop ManagerWooCommerce CustomerEvent Staff
All Relationships are open to public.
CAPABILITYAdministratorEditorAuthorContributorSubscriberEDD Shop ManagerEDD Shop WorkerEDD Shop AccountantEDD Shop VendorWooCommerce Shop ManagerWooCommerce CustomerEvent Staff
All Widgets are open to public.
CAPABILITYAdministratorEditorAuthorContributorSubscriberEDD Shop ManagerEDD Shop WorkerEDD Shop AccountantEDD Shop VendorWooCommerce Shop ManagerWooCommerce CustomerEvent Staff
All Forms are open to public.
CAPABILITYAdministratorEditorAuthorContributorSubscriberEDD Shop ManagerEDD Shop WorkerEDD Shop AccountantEDD Shop VendorWooCommerce Shop ManagerWooCommerce CustomerEvent Staff
All Views are open to public.

Notifications

Notifications are email alerts WP Easy Events sends when new modifications, additions or changes occur.

Notifications tab can be accessed from Settings > WP Easy Events Settings page in the admin area. Using Notifications tab you can:

  • Enable or disable notifications
  • Choose where the notification will be triggered from
  • Customize email content or subject using tags
  • Include CC, BCC, Reply to
  • Choose who will receive notification either by changing Send to address or selecting appropriate relationship checkbox.

For notifications to work, you must be able to send emails from the server WP Easy Events enabled. The following sections list the notifications available for WP Easy Events:

Administration

Plugins are managed from the Plugins screen in the Administration Screens of your WordPress site. All Plugins listed on this screen are found in your wp-content/plugins directory. Each Plugin has a description in its header section of what it does, an author and website to refer to, and a version number. Find WP Easy Events from the list.

Last Updated: 2016-10-22

Installation

To install your WP Easy Events Plugin using the built-in plugin installer:

  1. Download WP Easy Events Plugin to your desktop.
  2. Go to Plugins "Add New".
  3. Under Upload, click "Browse".
  4. Find the wp-easy-events-community-VERSION.zip file.
  5. Click Install Now to install the WP Easy Events Plugin.
  6. A popup window will ask you to confirm your wish to install the Plugin.
  7. Click Proceed to continue with the installation. The resulting installation screen will list the installation as successful or note any problems during the install.
  8. If successful, click Activate Plugin to activate it, or Return to Plugin Installer for further actions.

Replace VERSION in instructions with the version number of WP Easy Events you want to install. After the activation, the WP Easy Events plugin setup may display notification asking if you if you'd like to install setup pages or skip setup page installation, click the appropriate button.

Last Updated: 2016-04-08

Uninstallation

To uninstall your WP Easy Events Plugin using the built-in plugin installer:

  1. Go to Plugins screen.
  2. Find the WP Easy Events Plugin you wish to deactivate and uninstall.
  3. Click Deactivate.
Last Updated: 2016-10-22

Plugin Updates and Upgrades

WordPress auto-update system displays notification in the Admin Bar and also on the plugins page when new version of the WP Easy Events is available.

To install the new version, simply hit the "Update automatically" button. WordPress will automatically download the new package, extract it and replace the old files. No FTP, removing old files, and uploading is required.

Upgrading your plugin

We offer different plugin editions to better match your needs. If you purchased a different edition of WP Easy Events, follow the steps below to upgrade your plugin:

  1. Go WordPress plugins page and deactivate and optionally delete the current WP Easy Events Community edition.
  2. Install the new edition based on the instructions in WordPress Codex
  3. Activate the new edition
  4. Go to Plugin Settings page and save settings

Upgrading WP Easy Events Community edition does not have any impact on your existing data but it is always a good idea to back up your WordPress database as a rule of thumb before any changes.

Using Plugin Extensions

WP Easy Events Community edition is configured to work with many plugin extensions. Most plugin extensions work regardless of the edition unless specified specifically in the plugin page.

if you purchased a plugin extension, follow the instructions in WordPress Codex to install and activate your plugin extension like any other WordPress plugin.

If your extension comes with a license key, you must save and activate your license key to get software updates and support.

Last Updated: 2016-10-22

Modifying Form Fields

Administrators can show, hide, and resize form elements by clicking on the Settings page under Event Settings menu. In addition, form captcha element can be set to "Visitors Only","Always Show", or "Never Show".

Required fields can not be disabled however you can change the column size. The optional fields can be enabled, disabled, or modified to occupy more or less space in the form layout.

Make sure to save your changes after any modification otherwise your changes will not take effect.

Last Updated: 2016-04-08

Setting Global Options

Administrators can set global options available for WP Easy Events. After logging in as administrator, click Settings page under Event Settings menu. Modify the ones you want to be changed and click Save button to make changes active. The following lists the available options:

Hide Event Map Icon
Hides map icon in event pages when checked.
Last Updated: 2016-10-22

Changing Entity Base Slug

The default entity base slug can be changed within entity tab of settings page in Event Settings menu. After you update, make sure to refresh your site's Permalinks under Settings. You can only change base slug if post name based permalink structure is selected.

Last Updated: 2017-02-03

Resolving theme related conflicts

For the most part, WP Easy Events templates will integrate nicely with most WordPress themes. However you may run into issues when the default WP Easy Events content wrappers do not match your chosen theme or your theme's CSS rules overwrite WP Easy Events CSS rules.

Theme related issues manifest themselves by;

  • Breaking your layout on WP Easy Events pages and shifting your sidebars into incorrect positions
  • Some random text getting displayed in header or footer of your site
  • Some sections in plugin pages not getting displayed as in the plugin's demo site.

Theme related issues can potentially affect all single, taxonomy, archive and shortcode pages because WP Easy Events uses templates of its own to display these pages and it’s impossible for eMDPlugins to know exactly what markup or CSS rules your theme uses.

The following is a Developer level documentation. If you’re unfamiliar with code/templates and resolving potential conflicts, we strongly suggest to hire us or a developer to complete the project for you. Please also note that our complimentary support team is unable to assist with customization per our Support Policy.

There are three methods to resolve theme related issues;

  • Copying and modifying your theme's header.php and footer.php
  • Copying and modifying your theme's page.php
  • Adding custom CSS rules

Modifying header.php and footer.php

  1. Go to your theme's folder -- wp-content/themes/YOURTHEME/
  2. Copy header.php of your theme as header-emdplugins.php
  3. Copy footer.php of your theme as footer-emplugins.php
  4. Remove the conflicting code from header-emdplugins.php and/or footer-emplugins.php.
  5. This will make WP Easy Events use these newly created header and footer instead of your theme's default header and footer. Save the files. You’re done.

Copying and modifying your theme's page.php

If the issue can not be resolved through simply modifying the header and footer templates, you need to modify your theme's page.php.

Please note that this approach eliminates Your ability:

  • To set page templates for single, archive and taxonomy pages
  • To remove page navigation from archive and taxonomy pages.

from Event Settings, settings page.

To set up this template page:

  1. Duplicate your theme’s page.php file, and name it wp-easy-events.php. This file should be found like this: wp-content/themes/YOURTHEME/wp-easy-events.php.
  2. Open up your newly created wp-easy-events.php in a text editor, or the editor of your choice.
  3. Next you need to find the loop (see The_Loop). The loop usually starts with a:

    <?php if ( have_posts() ) :

    and usually ends with:

    <?php endif; ?>

    This varies between themes. Once you have found it, delete it. In its place, put:

    <?php wp_easy_events_content(); ?>
  4. This will make your theme use WP Easy Events’s loop instead. Save the file. You’re done.

Adding CSS rules

You add custom CSS rules in the Custom CSS field of Tools tab under Event Settings menu, settings page to overwrite your theme's default CSS. The custom css rules added in the settings are not deleted when your plugin gets updated.

You can learn CSS language by completing the tutorials at w3schools.com

Last Updated: 2016-10-22

Localization(l10n)

WP Easy Events can be translated into any language by editing wp-easy-events-emd-plugins.pot and wp-easy-events.pot files.

  • wp-easy-events-emd-plugins.pot file is for the components used in WP Easy Events.
  • wp-easy-events.pot file is for the WP Easy Events specific strings that need to be translated.

Follow the steps below to fully translate WP Easy Events into the desired language:

  1. Copy wp-easy-events-emd-plugins.pot as language specific .po file such as wp-easy-events-emd-plugins-tr_TR.po.
  2. Copy wp-easy-events.pot as language specific .po file such as wp-easy-events-tr_TR.po.
  3. Use your favorite PO file editor and complete translation strings in the .po files you created.
  4. When translations are completed, create .mo file of each .po file.
  5. Create wp-content/languages/wp-easy-events directory
  6. Put translated .mo files and .po files in the directory above to protect them from getting deleted during plugin updates.
  7. Change the language to the translated language from Settings > General > Site Language.
  8. Repeat the process until you get all strings translated
  9. .
Last Updated: 2016-04-08

Screen Options

Screen Options is displayed as a hanging tab under the toolbar. Click on the Screen Options tab to expand the options available for a particular Screen, check (or uncheck) the desired options, then click the Screen Options hanging tab to collapse the Screen Options. Each screen may have a different set of Screen Options.

Edit page screen options allow the user to decide the edit boxes ,such as taxonomies, relationships or specific boxes such as authors, are presented in the edit area. You can turn on and off the ones that are not needed for a particular edit session.

List page screen options allow users to set the number of records displayed in the list table.

Last Updated: 2017-02-13

Creating Shortcodes

Shortcodes are small blocks of reusable code that can be inserted in a page to generate dynamic and often complex functionality. There is no limit in number of shortcodes that can be created and used. Multiple shortcodes can be used in the same page.

Examples

The following shortcode creates a Event Grid page with events of Categories category.

[wpee_event_grid filter="tax::emd_event_cat::is::YOUR TAXONOMY VALUE;"]

The following shortcode creates a Event Grid page with events of Categories category.

[wpee_event_grid filter="attr::emd_event_featured::is::YOUR ATTRIBUTE VALUE;"]

The following shortcode creates a Event Grid page with events of Categories category where Featured is emd_event_featured .

[wpee_event_grid filter="attr::emd_event_featured::is::YOUR ATTRIBUTE VALUE;tax::emd_event_cat::is::YOUR TAXONOMY VALUE;"]

The following shortcode creates a Event Grid page with the published events of Categories category where Featured is emd_event_featured in descending order by comment count, displaying 15 events with no pagination.

[wpee_event_grid filter="attr::emd_event_featured::is::YOUR ATTRIBUTE VALUE;tax::emd_event_cat::is::YOUR TAXONOMY VALUE;misc::post_status::is::publish;misc::order::is::DESC;misc::posts_per_page::is::15;misc::has_pages::is::false;misc::orderby::is::comment_count;"]

Note: Replace YOUR ATTRIBUTE VALUE with the value stored for that attribute and YOUR TAXONOMY VALUE with the slug of the corresponding taxonomy value.

Last Updated: 2017-02-03

Customizations

WP Easy Events offers extensive customization options from plugin settings, settings page. The following customizations can be done without changing your theme's template files:

  • Enable or disable all fields, taxonomies and relationships from backend and/or frontend
  • Set any entity and/or archive base slug
  • Set the page template of any entity, taxonomy and/or archive page to sidebar on left, sidebar on right or no sidebar (full width)
  • Hide the previous and next post links on the frontend for single posts
  • Hide the page navigation links on the frontend for archive posts
  • Display or hide any custom field
  • Display any side bar widget on plugin pages using EMD Widget Area
  • Set custom CSS rules for all plugin pages including plugin shortcodes

If your customization requirements are more complex and can not be resolved through the list of options provided above, you need to implement advanced customization techniques.

Advanced Customizations

Note:The following is a Developer level documentation. If you’re unfamiliar with code/templates/localization and resolving potential conflicts, we strongly suggest to hire us or a developer to complete the project for you. Please also note that our complimentary support team is unable to assist with customization per our Support Policy.

WP Easy Events advanced customization can be done on 3 different areas;

  • Look & Feel - changing layout and overall presentation of content
  • Functionality - adding, deleting or modifying existing plugin functionality
  • Strings - changing the field names

Plugin customization can be implemented by using 4 different methods:

Customizing functionality

If you'd like to modify the functionality, you need to modify the plugin design (sold separately) using WP App Studio ProDev API access (sold separately and monthly development plans are available).

Customizing look & feel

If you like to customize how HTML elements are to be displayed on screen, you can add custom CSS rules with higher specificity to your theme's style.css file.

If you'd like to customize layouts of WP Easy Events, Please follow the steps below:

  1. Create "emd_templates" directory under your theme's directory.
  2. Copy the layout files that you want to customize into "emd_templates" directory which you created in step 1 from PLUGIN-ROOT/layouts directory
  3. Modify the file based on your needs

The layout files you added in the "emd_templates" has always precedence over the plugin's layout files. If the customized files get deleted, the layouts which came with your plugin are displayed. We recommend that you create a child theme if you'd like to minimize the risk of accidental deleting of the "emd_templates" directory because of theme updates.

The following layout file types can be customized:

  • Single view page
  • Archive view page
  • Taxonomy view page
  • Search form result page
  • Standard list page
  • Integration page
  • Org chart record and tooltip layout page

Customizing strings

WP Easy Events labels and messages can be customized to better match your needs through language files. The customization is very similar to localization but recommended for US English users only. If your language is different than US English, you should localize instead of customize. The customization can be done for the strings included in wp-easy-events-emd-plugins.pot and wp-easy-events.pot files.

The following steps cover the string customization of labels and messages.

  • wp-easy-events-emd-plugins.pot file is for the translatable strings of components used in WP Easy Events.
  • wp-easy-events.pot file is for the WP Easy Events specific strings that need to be translated.

Follow the steps below to fully customize WP Easy Events labels and messages:

  1. Copy wp-easy-events-emd-plugins.pot as language specific .po file such as wp-easy-events-emd-plugins-en_US.po.
  2. Copy wp-easy-events.pot as language specific .po file such as wp-easy-events-en_US.po.
  3. Use your favorite PO file editor or plugin and complete customization of strings in the .po files you created.
  4. When customization are completed, create .mo file of each .po file.
  5. Create wp-content/languages/wp-easy-events directory.
  6. Put customized .mo files and .po files in the directory above to protect them from getting deleted during plugin updates.
  7. Repeat the process until you get all strings customized. If you do not need a string to be customizes, leave it as it is.

All customization can be done by yourself or emarketdesign.com. Open a support ticket, if you prefer us to do the customization for you.

Glossary

Below is the list of attribute and taxonomy definitions.

Last Updated: 2016-10-22

Attendee

A person or organization attending the event.

Ticket ID
Unique identifier for every ticket Being a unique identifier, it uniquely distinguishes each instance of Attendee entity. Ticket ID is filterable in the admin area. Ticket ID does not have a default value.
First Name
First Name is filterable in the admin area. First Name does not have a default value.
Last Name
Last Name is filterable in the admin area. Last Name does not have a default value.
Email
Email is filterable in the admin area. Email does not have a default value.
Full name
Full name does not have a default value.
Quantity
Quantity is a required field. Quantity is filterable in the admin area. Quantity has a default value of "1".
Check-in
Check-in is filterable in the admin area. Check-in does not have a default value.
Form Name
Form Name is filterable in the admin area. Form Name has a default value of "admin".
Form Submitted By
Form Submitted By is filterable in the admin area. Form Submitted By does not have a default value.
Form Submitted IP
Form Submitted IP is filterable in the admin area. Form Submitted IP does not have a default value.
Events
Allows to display and create connections with Events. One instance of Attendees can associated with only one instance of Events. The relationship can be set up in the edit area of Attendees using Events relationship box.
Last Updated: 2017-02-13

Event

Any planned public or social occasion.

Featured
Featured is filterable in the admin area. Featured does not have a default value.
Registration Type
WooCommerce and Easy Digital Downloads types require corresponding extensions to work. Registration Type is filterable in the admin area. Registration Type has a default value of "'none'".
Start Date
Start Date does not have a default value.
End Date
End Date does not have a default value.
Website
Website does not have a default value.
Display timezone on event page
Display timezone on event page does not have a default value.
Timezone
Timezone is filterable in the admin area. Timezone has a default value of "'UTC0'".
Cost
Cost does not have a default value.
Title
Title is a required field. Being a unique identifier, it uniquely distinguishes each instance of Event entity. Title does not have a default value.
Description
Description does not have a default value.
Excerpt
Excerpt does not have a default value.
Venues
Allows to display and create connections with Venues. One instance of Events can associated with only one instance of Venues. The relationship can be set up in the edit area of Venues using Events or in the edit area of Events using Venues relationship boxes. This relationship is required when publishing new Events.
Organizers
Allows to display and create connections with Organizers. One instance of Events can associated with many instances of Organizers, and vice versa. The relationship can be set up in the edit area of Events using Organizers or in the edit area of Organizers using Events relationship boxes.
Attendees
Allows to display and create connections with Attendees. One instance of Events can associated with many instances of Attendees. The relationship can be set up in the edit area of Attendees using Events relationship box.
Last Updated: 2016-04-08

Globals

Global attributes can be set in the Settings page, Global tab under Event Settings menu.

Hide Event Map Icon (checkbox)
Hides map icon in event pages when checked.
Last Updated: 2017-02-13

Organizer

Person or company that organizes events

Email
Email is filterable in the admin area. Email does not have a default value.
Phone
Phone is filterable in the admin area. Phone does not have a default value.
Website
Website is filterable in the admin area. Website does not have a default value.
Title
Title is a required field. Being a unique identifier, it uniquely distinguishes each instance of Organizer entity. Title does not have a default value.
Detail
Detail does not have a default value.
Events
Allows to display and create connections with Events. One instance of Organizers can associated with many instances of Events, and vice versa. The relationship can be set up in the edit area of Events using Organizers or in the edit area of Organizers using Events relationship boxes.
Last Updated: 2017-02-13

Venue

null

Address
Address is a required field. Address does not have a default value.
City
City is a required field. City is filterable in the admin area. City does not have a default value.
State
State is filterable in the admin area. State does not have a default value.
Postal Code
Postal Code is filterable in the admin area. Postal Code does not have a default value.
Country
Country is filterable in the admin area. Country does not have a default value.
Full Address
Full Address does not have a default value.
Map
Map does not have a default value.
Title
Title is a required field. Being a unique identifier, it uniquely distinguishes each instance of Venue entity. Title does not have a default value.
Details
Details does not have a default value.
Excerpt
Excerpt does not have a default value.
Events
Allows to display and create connections with Events. One instance of Venues can associated with many instances of Events. The relationship can be set up in the edit area of Venues using Events or in the edit area of Events using Venues relationship boxes. This relationship is required when publishing new Venues.